Job Description

Senior Property Administrator

Meyer Scott Ref: VR/08918

Salary: £25,000 - £26,000 per annum

Location: Swavesey, Cambs

Type: Permanent

Our client procures, develops, leases, and manages commercial properties in the UK. They own all their premises, many of which are in prime sites. This well-established business, based in well-appointed offices in the countryside, manages residential, student rooms and a wide variety of commercial and retail premises.

As a Senior Administrator you would be managing a private portfolio of properties and tenancy requirements.

Reporting to the Head of Commercial & Development.

Key Objectives of job

  • To maximise value of the portfolio by minimising voids and maximising rental income.
  • To professionally manage the properties and tenant relationships.
  • To ensure properties are kept in good condition, and that all Health & Safety and Compliance is in order.
  • To ensure best service and advice is delivered within the department and in line with the companies' values and mission.
  • To manage and maintain the Client relationship ensuring the required levels of service are met.
  • To represent the company professionally

Main Duties & Responsibilities

  • To oversee key lease events (e.g. lease-ends) and progress the re-letting of vacant units.
  • To oversee vacant unit marketing, including via external agents.
  • To undertake regular property inspections and engage in person with tenants and other stakeholders.
  • To mitigate costs and secure savings across the portfolio.
  • To monitor service charge budgets and expenditure.
  • To ensure Health & Safety and statutory compliance is to the required standard.
  • To oversee insurance claims and associated works.
  • To liaise with the Finance department to ensure charges and income are correct and up to date; and to assist the credit controller with the collection of arrears.
  • To liaise with the Maintenance department and external contractors to progress repair works.
  • To cooperate closely with the Senior Property Manager to resolve day-to-day management issues.
  • To oversee your portfolio to ensure it is managed effectively and professionally, and to provide support to others as and when required.
  • To assist line manager and other departments with refurbishment or redevelopment project when required.
  • To liaise with and actively manage solicitors and external agents with regard to the drafting of new leases and associated documentation, as well as acquisition, disposal and financing due diligence where required.

Software Proficiencies

  • Outlook, Excel, Word, Landmark (property management software), Evernote.

Hours: Monday to Friday 9am - 5.30pm